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Proposal Details

Proposal ID1037
ProposalGPUS Elections Data Base Management
PresenterTexas, South Carolina,Connecticut
Floor ManagerGloria Mattera
Discussion03/08/2022 - 03/28/2022
Voting03/29/2022 - 04/04/2022
Presens Quorum 0.6666
Consens Quorum A Majority of Yes and No Votes


BACKGROUND AND PURPOSE: The GPUS Elections Data Base tracks the elections of Green Party members who run for public elected office back to 1985, when U.S.
Greens first began to run for office. It is the definitive source of such information in the United States.

The National Committee has voted three times since 2016 to fund the creation of and upgrades to the current version of the GPUS Elections Data Base, allocating
$5,750 for Phase I via Proposal 850 in October 2016 (,
allocating $4375 for Phase II in the 2017 Annual Budget and $5000 for Phase III in the 2018 Annual Budget, for a total of $15,125.

The creation and upgrades were based upon specifications created by California Green and National Committee member Mike Feinstein and implemented by web
designer Kendra Markle.  These specifications and implementation strategies are described in the attached memos linked to in the References section of
this proposal. 

This proposal is designed to ensure that (a) the improvements projected each time funds were allocated actually occur, that (b) the GPUS gets the most
of out the Data Base and (c) that the GPUS will have a sustainable long-term operation plan for the Data Base that will not be dependent upon any one individual.

Between early 2017 and October 2020 — among the many tasks he performed in the role of Elections Data Base Co-administrator, Feinstein (a) managed the
input and quality control of the data, (b) published ongoing reports based upon that data to the National Committee, the Media Committee, the Coordinated
Campaign Committee and on social media, made presentations about the Data Base at GPUS Annual National Meetings, and (c) worked with Markle to create the
specifications for and implement each phase of the upgrades.

A great deal of progress has been made on this work. But a great deal of work still remains to (a) bring all of the information in the Data Base up-to-date
and accurate, (b) produce the reports anticipated as part of the creation and upgrades of the Data Base, and (c) implement the upgrades and functionality
the party has already paid for.  

This proposal would address accomplishing that remaining work, by designating Feinstein as Elections Data Base Co-administrator for a set period of time,
based upon a memorandum of understanding (MOU) between the GPUS and Feinstein governing the scope of work to be accomplished during the MOU period.

Why Feinstein? Feinstein is the person among all U.S. Greens (a) most familiar with U.S. Green elections history, (b) most familiar with how information
is organized in the Data Base and the current status of its accuracy and completeness, and (c) as primary author of the specifications, has the best knowledge
of its functionality and operation, and what upgrades have been implemented and which remain to be.

As a party asset, the Steering Committee is responsible under GPUS Bylaws 4-2.1 for overseeing the day-to-day workings of the Data Base. At the same time
under GPUS Bylaws 4-2.10, the National Committee may give directives to the Steering Committee for how it carries out its oversight role.

By designating Feinstein as Elections Data Base Co-administrator for a defined period of time going forward, this proposal would (a) promote stability
and quality control in the operation of the Data Base, (b) ensure that the GPUS would take advantage of Feinstein’s intimate knowledge of the workings
of the Data Base to complete the work envisioned when the National Committee voted to authorize funds to pay for it; and then going forward, (c) to not
be dependent upon Feinstein (or any one individual) to continue operating the Data Base in the future.

At the end of this MOU period, these would be the primary MOU deliverables:

- The Elections Data Base data and reports would be accurate, comprehensive and up to date, covering the full election history of U.S. Greens. This would
give the party information and tools to understand its performance in elections and in office, and to make this information readily available to interested

Once in place, future updates to the data and reports could be added to what would be now confidently be a historically accurate and comprehensive foundation
— could be made without depending upon Feinstein’s intimate knowledge of the past, as he would have recorded it all in the Data Base by that time.

- The functionality of the upgrades already paid for would be implemented, so that the GPUS would receive full value for the more than more than $15,000
it authorized to pay for the Data Base.
Feinstein knows the status of multiple Data Base upgrades envisioned in the working specifications associated with this project and linked to in the References
section below.  This MOU (a) would work to advance those upgrades, (b) Feinstein would make project status reports and (c) a set of recommendations on
future upgrades would be produced and shared with the Coordinating Campaign Committee, the Steering Committee and the National Committee, to inform future

- An Elections Data Base Owner’s Manual would be produced on the full range of administrative tasks involved in properly operating the Data Base, giving
the party the full information it needs to (a) fully run the Data Base and (b) decide for the future how to administratively operate the Data Base going
forward, without depending upon Feinstein’s de facto monopoly of the knowledge today.

- Based upon this information, the GPUS could analyze whether in the future the Elections Data Base Co-administrator position should continue to be a volunteer
position (for one or more people) and/or whether it should be a paid staff and/or contractor position, or some combination of any/all of the above. 


That Mike Feinstein be designated as GPUS Elections Data Base Co-Administrator — an unpaid volunteer position, governed by the following Memorandum
of Understanding (MOU):

Memorandum of Understanding between the Green Party of the United State and Mike Feinstein

For the period commencing with the passage of this proposal, and running through 30 days after the conclusion of the GPUS Steering Committee election in
summer of 2023; and upon electronic signing of this MOU by Mike Feinstein, which shall signify his agreement to these terms, the GPUS Steering Committee

Ensure that Feinstein has the same administrative access to the Elections Data Base site
 that he had as of September 2020, ensure that he has full administrative access to backup test site for the Data Base he had as of September 2020, and
restore the same WordPress access on
 he had as of September 2020, so that Feinstein may perform the following services for the GPUS:

1. Data Entry and Quality Control

- Enter data about Green Party members running for office in the United States, in keeping with the GPUS definition of a Green candidate and officeholder

- Oversee data entry by State Party Data Base Agents for quality control, accuracy and completeness; and to ensure consistency and correspondence with
the GPUS definition of a Green candidate and officeholder.

- Complete an audit of the full elections history in the Data Base; correct errors and work with state parties and past candidates to fill in missing fields
of information.

- Conduct research to identify Green candidates and officeholders not otherwise reported by state parties and/or otherwise to the GPUS, especially Greens
running in non-partisan elections.

- Enter data for the presidential results section of the Data Base, which currently stands empty, to include all relevant information going back to the
first Green presidential campaign in 1996.

2. Reports on data

- Produce pre- and post-election reports and analysis in a timely manner during each election cycle on the number of Green candidates and officeholders
and their election results, and share these reports with the National Committee, the Coordinated Campaign Committee, the Media Committee and on social

- Provide information to the Media Committee to aid the Media Committee in issuing press releases on Green candidates and officeholders and Green election

- Update Green elections history summary/analysis/reports currently listed in the pull-down menus of Elections Data Base and create new reports, including
(a) reports comparing annual Green election results and results in general over time (in a variety of categories) and other historical trends; and (b)
lists of success and milestones by Green candidates and officeholders.

Examples of lists of success are existing pages for  Green legislative majorities
 and of Greens who have served in state legislatures

- Implement system to track the number of Greens holding elected office at any time in U.S. Green history, and produce reports based upon those and trends,
both in total number of officeholders and the number holding different types of office

- Produce reports for internal party consumption on the gender, racial and ethnic makeup of Green candidates

- Provide state parties with exports of information about their state parties candidate history

3. Skills sharing and training

- Train, administer and oversee State Party Data Base agents to enter information for candidates from their states

- Work with state parties and volunteers to train them to conduct their own research to identify Green Party members running in non-partisan races

4. Data Base functionality

- Document in the Elections Data Base Owner’s Manual which functions require manual work and which are automated

- Work with volunteers on the Data Base test site, to bring into functionality, existing upgrades that were not completed by the data base designer during
the period of paid work

- Work with volunteers on the Data Base test site, to test and bring into functionalities, new functionalities envisioned in the specifications but never
added by the data base designer during the period of paid work

- Make recommendations to the Coordinated Campaign Committee and the Steering Committee about potential Phase IV upgrades

- Produce a draft Data Base Access Protocol, submit it to the Coordinated Campaign Committee and the Steering Committee

5. Accountability 

- Report tri-annually to the Coordinated Campaign Committee, preferably at any of its monthly teleconferences, on progress towards achieving the objectives
of the MOU (project status reports), allowing for mutual availability and agenda scheduling flexibility

- Report annually to the Steering Committee on progress towards achieving the objectives of the MOU at one of its bi-monthly teleconferences, and/or at
another meeting set up specifically for this purpose at a time of mutual agreement. 

- Make a project status report to the National Committee about the Data Base during GPUS Annual National Meetings (ANM) in 2021, 2022 and 2023 - virtually
if the meeting is virtual, in person if the meeting is in person and Feinstein is able to attend, and/or if Feinstein cannot attend an in-person meeting,
a virtual presentation if there is a way of facilitating it

- Lead a workshop on the Data Base at any ANM in 2021, 2022 and 2023 in which Feinstein is able to attend (in-person or virtual), and/or make a presentation
as part of a Coordinated Campaign Committee-led workshop

- Along with signing this MOU, for this MOU to go into effect, Feinstein will sign the standard “GPUS MOU regarding confidential data” (,
which is based upon language provided by the GPUS Steering Committee and similar to that signed by State Party Data Base Agents governing use of data from
the Elections Data Base.


Proposal effective upon approval, through the length of MOU, unless amended by the National Committee.  No GPUS funds
are involved.  The Steering Committee shall effectuate the appropriate permissions and passwords to give Feinstein the access specified in the MOU.


MEMO: GPUS Elections Data Base Upgrade Specifications. Submitted to GPUS Coordinated Campaign Committee by Mike Feinstein, November 20, 2015

Proposal for GPUS Elections Database Upgrade, Phase I. Posted to GPUS National Committee during October 2016 discussion on Proposal #850, that allocated
funding to create the new, current GPUS Elections Data Base.

GPUS 2017 Budget Amendment- Elections Data Base

MOU: Preventing unauthorized disclosure and use of Confidential Information

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