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Proposal Details

Proposal ID	196
Proposal	Approval of the GPUS Platform Committee Updated Rules, Policies and Procedures
Presenter	GPUS Platform Committee
Floor Manager	Gwendolyn Wages
Phase	Closed - Adopted
Discussion	12-05-2005 - 12-26-2005
Voting	12-27-2005 - 01-02-2006
Presens Quorum	Two Thirds of Active Accredited States/Caucuses
Consens Quorum	A Majority of Yes and No Votes

Background

The GPUS Platform is a consensus document, arrived at by a process involving
submissions, input and feedback, based on the "4 D's" - democratic
deliberation, discussion and debate - and open to members of all GPUS state
affiliates and accredited caucuses. The Platform presents to Greens and the
geenral public the policy on which most Greens reasonably agree.

The Platform Committee does not make policy decisions. The committee
organizes and then facilitates participation in the development of the
Platform (the next round is coming up in 2008, starting in 2006, and with a
planned "kick-off" in 2007). The working rules, now rules, policies and
procedures, are applied to internal committee functions.

Proposal

GPUS PLATFORM COMMITTEE Rules, Policies and Procedures
GPUS Platform Committee Work Rules approved online and finalized in July,
2002, in Philadelphia
Amended, August-October, 2005
Amended, November 21, 2005; pending approval by the GPUS-National Committee or
Steering Committee

I. MEMBERSHIP and VOTING
The Platform Committee of the GPUS rules on membership shall be derived from
the Bylaws of the Green Party of the United States (GPUS) under Article III.
Committees (see addendum below).

Affiliated state parties or caucuses and those state parties in the process of
affiliation (hereinafter "states or caucuses") can elect delegates to the
Committee as members or observers.

The terms for members and observers shall be one or two years, as determined
by the state or caucus. If not specified, the term shall be one year.

Members of the Committee shall be approved (elected, appointed or selected) by
states or caucuses.

Observers of the Committee shall be approved (elected, appointed or selected)
by states or caucuses.

MEMBER and OBSERVER STATUS CHANGE:

Members may change their membership status to Observer or reinstate their
Member status during the term in which they were approved. While in Observer
status, a Member loses their right to vote and quorum may need to be
recalculated.

If a Member chooses to change their status, they must simultaneously inform
the Platform Committee (via the Committee's email list) and the state or
caucus which they represent. The Platform Committee Secretary shall confirm
this change with the Member's state or caucus within one week of the Member's
notification. Members who have not been active for at least six months will be
contacted by the Co-Chairs, the Secretary or another Member designated for
this task, and asked to become active, change their status to Observer or
resign.

Members who cannot be reached (through e-mail, telephone or their state
party/caucus contacts) after at least 4 attempts spread over a period of two
months will be dropped from the Platform Committee membership. Notification of
such pending change shall be sent to Member's state party or caucus no fewer
than 30 days before the change in status occurs.

Observers changing their status back to that of Member during the course of
deliberation on a proposal (starting from when the proposal is made) can not
vote on that proposal. The above rules apply only to those who were approved
by their state or caucus to serve as a Member. Those selected to serve as
Observers can not make themselves Members without approval from their state or
caucus.

Advisors of the Committee shall be nominated by a Member then elected by
obtaining a simple majority for placement on the Committee. Advisors need
only be a member of states or caucuses; or, the nominee may be a registered
Green Party voter in their state or territory.

Advisors participate in those matters when requested to do so by any Member
regarding their particular expertise for advising the Committee. Any advice
provided by a Committee Advisor must be put in writing by the advisor and must
be posted by them to the Committee's email
list.

II. MEETINGS
The Committee shall meet face-to-face at each Mid-Term Convention, at each
Presidential Nominating Convention, and otherwise as necessary. The Committee
may also meet online.

III. OFFICERS
The Committee shall elect 2 Co-chairs and a Secretary for 2 year terms. The
Co-chairs shall facilitate the work of the Committee. The Secretary shall keep
the records of the Committee, including minutes of meetings and
online decisions. The secretary would be responsible for minutes of meetings,
archiving bylaws and rules, recording the language of motions, records of
votes, lists of names, and contact information. The secretary will also work
with and assist the co-chairs.

Terms of officers are two years, staggered with one co-chair and the secretary
running from the mid-year convention to the nominating convention, with
elections in the summers of even years. The other co-chair is elected in the
summers of odd years.

All members of the Platform Committee are eligible for Co-chair and may
nominate themselves or be nominated by another member.

All Co-chairs' decisions are openly made and distributed to the membership.

IV. DECISION-MAKING
All decisions by the Platform Committee (live or online) shall be through
motions passed by consensus, or by voting.

IV. a. Consensus Decision Process of the Platform Committee

1. Any committee member may submit a Proposal by posting it to the Platform
Committee e-mail list. When s/he submits a proposal, it must have a label or
title in the subject line and that label must be used thereafter for
identification.

2. When a proposal is seconded by a committee member from another state or
caucus than the original proposer, the proposer notifies the Secretary who
numbers, declares the 2-week dates for discussion followed by one week for
voting of the timeline and publishes the proposal within a day of
notification. Thereafter the proposer is responsible for chartering (guiding)
the proposal through to the vote. The proposer accepts and negotiates
amendments or rejects them, and reports a block when one occurs.

3. The discussion period runs for two weeks starting on the Monday following
the seconding of the proposal (or the day of seconding, if it's seconded on a
Monday), unless the Secretary and Co-Chairs establish a different discussion
period within 4 days of the seconding of the proposal.

4. When one or more proposals are in discussion period, the Secretary will
publish the list of numbered proposals with discussion and voting periods each
week.

5. Discussion period shall last a minimum of 2 weeks. The proposer or Co-
chairs may extend the discussion period if:
-amendments accepted by the proposer are significant (change the reach or
direction of original proposal); and,
-these amendments are offered in 2nd week of discussion thus curtailing
review time for members.
A call for an expedited decision may be requested by the proposer or Co-
chairs, in case of an urgent need for a decision.

6. If no blocking or unfriendly amendment is offered by end of discussion
period, the proposal is adopted and is published as such by the Secretary. If
an unfriendly amendment is offered and the proposer cannot reconcile it with
his/her original intention, the offerer may withdraw it, change it to a block,
or offer it in a new proposal.

7. If a proposal is amended, then it is discussed between the amender and the
original proposer, and the amended version is published.

8. If a proposal is blocked, then a one week voting period automatically
ensues starting the day after the end of the discussion period. Then votes are
cast via e-mail. The Secretary is responsible for tracking and counting the
votes, and reporting a pass or fail. If the proposal passes, the Secretary
archives the proposal as official.

9. Decisions by consensus or vote are recorded and posted by the secretary.

10. Proposals that fail by vote may be re-submitted after 6 months.

Quorum: A quorum for any decision-making shall be 2/3 of the members
represented on the committee. Votes will be cast by individual committee
members and counted on that basis.

[NOTE: Quorum is now at 12 of 17 states. If voting per person, quorum will be
17 (of 25 members). November 25, 2005]

Work may be conducted over conference calls. Conference call decisions are not
final, but must be submitted on email to the rest of the committee for
approval, possible objections or amendments. Members who
have difficulty paying personal conference call costs be reimbursed upon
application to the Co-chairs, pending availability of funds.

Robert's Rules of Order shall be the default authority for decision-making
questions, unless otherwise specified by these rules or by the GPUS bylaws.

[It is recommended that, during periods of activity, each committee member
check their e-mail at least once every other day.]

****************
Working Rules Pertaining to Platform Submissions and Development

I. Submissions to the GPUS Platform will be filtered through the template
posted on our online submissions page and/or made available to all GPUS
affiliate state parties and caucuses. Submissions must be approved by a
state party or accredited caucus before being submitted to the Platform
Committee.

States which do not have a member on the Platform Committee will be asked to
appoint/elect a member to act as "platform liaison," to be responsible for
ensuring that necessary information gets back and forth, make sure members
know of the opportunity and the submissions process, and perhaps help
facilitate members in decision-making. If the state party or caucus is unable
to provide a liaison, the Platform Committee shall assign a member to serve as
liaison.

[NOTE: The Online Forum no longer in exists, however this is partly applicable
to the committee email list.]
II. Online Platform Forum (General Discussion Forum):
The PlatCom wishes to keep communications as open as possible, but also
realizes the need to keep the Forum workable for its participants. The right
to free speech needs to be set in relation to others' right not to
be subject to hostility.

Our webmaster has registrants sign a web form agreeing not to engage in
hostile behaviour. A message has also been posted on the Forum, with an
explanation of our policy. List moderators will give a warning to
someone whose post is found obviously inappropriate, and ask that
communications be kept respectful. If the problem occurs again, the person
will be taken off the Forum.

*********************************

Addendum:

Excerpt from current Bylaws of the GPUS
(http://www.gp.org/documents/bylaws.shtml) regarding Committees --

ARTICLE III. COMMITTEES

"The National Committee of the Green Party of the United States shall
establish standing committees and may create other committees
according to need. The NC shall cause to be produced, and then
approve a document for each committee including the purpose, duties
and general charge of the committee, as a part of the process of
creating a committee.

The Steering Committee shall be responsible for oversight for all
committees and ensure that the NC is kept informed about the work of
the committees.

Delegates to the NC shall automatically be eligible to serve on
committees by virtue of their position. Other committee members shall
be members of a state green party and have written permission from
their state party to serve. Permission shall be submitted by the NC
delegates or State Party co-chairs from the various states to the
co-chairs of the relevant committee, and can be submitted on paper or
via email. No state shall have more than three members per committee
without a waiver from the Steering Committee. No committee shall have
fewer than five states represented.

There shall be three categories of activity for GPUS committees:

1. MEMBERS - Committee Membership shall be defined as being a voting
member of a committee who may take part in all decision making.
Committee members shall be selected by their committees according to
individual committee P&Ps. All committee members shall be approved by
their respective state parties according to written, democratically
derived state party rules that ensure full and open due process.

2. ADVISORS - It shall be at the discretion of committees to select
advisors. Advisor status shall be determined by individual committees
in their P&Ps . Anyone may serve as a committee advisor. Advisors
shall enjoy limited participation in committee deliberations as
determined by committees' written P&Ps . Advisors shall not be voting
members of a committee, shall not formally introduce proposals and
shall not represent either the committee or the party. Advisors shall
serve one-year terms and will be eligible for re-election. State
parties shall be free to express objections to committees regarding
specific advisors. Such objections shall be considered by committee
members in their deliberations.

3. OBSERVERS - Committee approved observers may monitor the listserv
activity of a committee but cannot participate in discussions or
votes. Observers must be approved by committees according to their
P&P documents.

Furthermore, committees may communicate with individual Greens on an
as needed basis on specific matters of mutual import.

All committees shall:

1) develop written rules, policies and procedure (RP&P) documents
which must be approved by the National Committee.

2) use consensus-seeking procedure with backup voting for all
decision making, and codify the procedure in their RP&Ps.

3) when voting, vote by state with each state casting one vote. The
NC or the SC may, in their reviews of the work of a committee, allow
a committee to waive the one state, one vote rule and replace it with
a one member, one vote standard.

4) codify RP&Ps used to conduct general committee business and, when
appropriate, codify rules for decision making via conference calls,
email, and/or in-person meetings.

5) report to the NC on a regular basis and set up a schedule for
written reporting, with monthly reports being the standard unless
otherwise approved by the NC.

6) develop policies and procedures by which minority opinions on
committee business that relate to the internal workings of the Green
Party may be conveyed to the NC.

7) have two co-chairs unless directed to have a different number by
the NC. Gender balance and co-chairs from different states shall be
the norm, though under extraordinary circumstances committees may
choose another arrangement.

8) detail all non-co-chair leadership position (e.g. secretary,
coordinators etc.) in the committee's RP&P document.

9) conduct elections for leadership slots using preference voting and
codify election procedures in their RP&P document.

10) participate in a biannual review of committee RP&Ps conducted by
the BRPP, which shall report to the NC on each committee's procedures.

11) develop and make available to all members of the committee a
packet including all rules, policies and procedures and provide other
training and orientation, as appropriate, for new members. This
material shall also be available on the committee website.

12) set up guidelines for member participation, with an emphasis on
ensuring participation as a requirement of membership and/or
participation in consensus decision making or quorum voting.

Resources

CONTACTS:
Howard Switzer, co-chair, GPUS Platform Committee
Holly Hart, co-chair, GPUS Platform Committee
Budd Dickinson, secretary, GPUS Platform Committee

References

None. For supplementary material, the Timeline/Process leading
to the development of the 2004 Platform is available at:
http://www.gp.org/committees/platform/timeline.html

The voting software used by the Green Party of the United States is free software, licensed under the General Public License v2 (GPL).