Green Party of the United States - National Committee Voting

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Proposal Details

Proposal ID	246
Proposal	Steering Committee PPs
Presenter	GPUS-Steering Committee
Floor Manager	Jody Grage
Phase	Closed
Discussion	09/18/2006 - 10/01/2006
Voting	10/02/2006 - 10/08/2006
Result	Adopted
Presens Quorum	32 0.6666
Consens Quorum	33 A Majority of Yes and No Votes

Background

Within the GPUS Bylaws and the GPUS Rules and Procedures are sections
pertaining to the Steering Committee that define the following areas
generally included in committee P&Ps:

1. Structure (including the SC Portfolio System)
2. Eligibility, Election, Vacancies, Removal
3. Co-Chair Job Descriptions/Responsibilities

The SC P&Ps below are in addition to and not in place of the GPUS Bylaws
and GPUS Rules and Procedures.

Proposal

1. Job Descriptions

A. Treasurer

1) In consultation with the Steering Committee authorize payment of GPUS
funds as approved in the annual
budget.
2) Write checks and maintains a check disbursement log along with the
appropriate invoice files
3) Provide accountant with check and credit card expenditures log at of end
of each month
4) Monitor and balance bank accounts as needed
5) Authorize and monitor GPUS credit card usage
6) Prepare weekly financial reports for review by the Steering, Fundraising
and Finance Committees
7) Coordinate annual budget process as co-chair of Finance Committee
8) Prepare annual report to GNC including FEC and merchandise information as
described in the GPUS
fiscal policy
9) Work with states, caucuses, networks and committees on fundraising plans
and record keepiing in
coordination with the Fundraising Committee
10) In conjunction with the Steering and Finance Committees authorize
independent annual audit
11) Manage financial income and expense operations of the GPUS Operations
Director.
12) Supervise the GPUS Fundraising Director with his/her fundraising
activities.

B. Secretary

l) Schedule SC conference call setup and prepare agenda, meeting notes
and summary
2) Handle official correspondence as directed by the SC
3) Send Delegate Manual and other information to new delegates/alternates
4) Oversee Voting Queue
5) Assist with website as needed, as part of web content and design
team
6) Assist communication with listserv administrator and web page
managers
7) Oversee updating of archives by webmaster
8) Respond to miscellaneous requests for information, referrals,
questions from within and from outside GPUS

2. Meeting and Conference Call Procedures

A. Quorum

A quorum of the Steering Committee is a majority of the current membership
of the Steering Committee.

B. Executive Session Policy

The Green Party of the United States has a strong commitment to openness
and transparency in the conduct of its business. We intend to honor the
practice and spirit of open meetings laws.

When Executive Session is Appropriate:

The GPUS Steering Committee will go into Executive Session only under very
specific circumstances. Executive Session is appropriate only for personnel
matters, sensitive legal and financial matters in which the Party itself is
involved
in actual or likely legal proceedings, and when dealing with the proprietary
information of vendors and contractors. No other circumstances are
appropriate for Executive Session.

Entering and Exiting Executive Session:

It shall take a unanimous vote by the Steering Committee members taking
part in the meeting or call in order to enter Executive Session. Any
Steering
Committee member who believes that ES is the inappropriate response to
the business at hand may prevent the body from entering ES. Entering ES
is conditional, and any time any member of the SC believes that
the discussion is entering areas that are inappropriate for ES, s/he may
withdraw consent for ES and the meeting returns to an open meeting.

Topics for which Executive Session is denied or permission is withdrawn
shall either no longer be topics of discussion or the SC may choose by a
majority vote to discuss them in open session.

When the SC does enter ES, it shall note both the time of entering and
exiting ES and provide a general summary of topics discussed, noting that
the summary shall in no way reveal the private business of the people or
vendors involved.

C. Minutes

SC members will have 72 hours from the time the minutes are posted to
send corrections.

Baring unforeseen circumstances, minutes will be posted to the National
Committee Votes list no later than ten days after the adjournment of the
meeting and to the GPUS web site no later than twenty days.

D. Observers on GPUS-SC Conference Calls

SC calls will be open to no more than five observers on each call. NC
delegates and alternates can observe the call by contacting the SC Secretary
at least 24 hours in advance on a first come, first served basis. Delegates
and alternates who have never observed on a call will receive priority over
those who have. Observers will be provided with a call number and access
code that they will be advised not to share. Observers may observe only and
may not participate or ask questions during the call unless they have
specifically requested to be added to the agenda in advance. A separate call
number shall be reserved by the SC as necessary for executive session
discussions.

3. Resignation Agreement:

Each SC shall consider signing a resignation agreement for which the
following is a potential model:

The members of the current Steering Committee of GPUS acknowledge that for
the SC to function well, it is vital that each member be an active
participant.

For each of us, the level of participation will ebb and flow to some extent
because of personal and professional circumstances. It is certainly our
intention to support each other and to accept support when we need it. But
there may come a time when one of us cannot continue for an extended period
of time to participate at the level that is appropriate and necessary.

Participation will be deemed to have fallen below a reasonable level when,
without explanation or prior notice, an SC member misses meetings/conference
calls for two months, is unavailable by email for one month, or does not
return phone calls within one month.

In consideration of the health of GPUS, of the Steering Committee as a
whole, and of each member of the SC, the following members of the SC pledge
to resign from the SC if the conditions described above occur so that GPUS,
with the procedures in our bylaws and rules and procedures, can select a
new SC member to finish their term.

Resources

CONTACT: anyone on the SC

References

None

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